Have Documents Signed In The Cloud

The cloud is responsible for emptying many a server room. Now it’s time to start emptying those file cabinets and the mailing room as well. Next to go is the decidedly old fashioned process of putting pen to paper to sign official documents. No need anymore, now that electronic signature has arrived.

What makes this all possible is a change in the law that establishes the validity of electronic signatures in the US under the ESIGN and UETA laws. Similar laws have been passed in other countries as well. If you haven’t heard of this, do a little research and satisfy yourself that you can switch to electronic signatures on your important documents and have them just as valid as ink on paper.

Electronic signatures free businesses from the time and expense of copying paper documents, sending them through the mail to be signed, and then waiting for the completed documents to be returned and placed in the files. Even FAXed documents have costs and time lags involved. That assumes that the party you want to sign has access to a fax machine. No? It’s a long trek down to the office supply or shipping store to use their fax machine.

All of this activity is now sped up, if not to the speed of light then at least to the speed of the Internet. Don’t bother trying to write your own documents on a word processor and then email them to the person in question. Standard email and its typed signature files aren’t worth much of anything other than easy communication. What you need is a controlled process that meets the requirements of the electronic signature laws but is still painless for both you and your clients.

Such a service is RightSignature. This is a cloud-based service that creates secure, legally binding agreements through an electronic signature process you can use from any Internet connected computer or even a smartphone. Here’s how it works. First you create your document as a Microsoft Word file, PDF, Google Doc or web applications such as FreshBooks. You upload this to your RightSignature account. Then enter the name and email of each signer on the document plus any CC’s that you want to include. Describe the subject of the document, add a message if you wish, and click to send.

Whoosh! Your signers are automatically notified by email that you’ve send them a document to sign. They sign online using their computer mouse or gestures on an iPhone to create a handwritten signature that looks like it was made with a pen. Note that this all takes place online in the secure RightSignature website. When complete, all signers and cc’s get a copy of the document as a PDF email attachment. The document includes a signature certificate which contains the signer information, audit log and unique identification number. The document signed online is stored in a secure archive so you can retrieve it at any time. No more worries about misfiled documents or damage from fires or floods.

In this age of the Internet and the cloud, doesn’t it make sense to gain the productivity advantages of electronic signatures? If that sounds right to you and your business generates documents that need legally valid signatures, then take a 5 document free trial of RightSignature now. See if you can really face going back to the old days of pen and paper once you’ve tried the new electronic way.

Document Digital Signature Made Fast and Easy

Are you frustrated because you have business documents you need to send for signature? It’s a pretty old school process, isn’t it? You have to print copies, mail them, wait for your client to sign and then send the completed documents back via return mail. It takes a long time, costs a bundle in postage, and generally brings business to a crawl. What if you could accomplish in minutes what might otherwise take days or weeks? What if you could try it for free?


This is the world of digital signature. You wouldn’t think of requiring someone to put on a powdered wig and use a quill pen dipped in an inkwell. So why are you stuck in the past century with mail and FAX? Especially since so many people don’t even have a FAX machine. If they every had one, they unplugged it at the same time they unplugged their typewriter. Today it’s all about desktop, laptop and notebook PCs, iPads, iPhones, Blackberries and the like. These people don’t want to go hunting for pen and paper. They want to mouse and swipe and be done with it in minutes. Now you can enable them to sign your documents electronically, quickly and easily.

The service you want is called RightSignature. It’s a sophisticated way to send documents for signature online. Here’s how it works. You choose a document from your favorite web application, select a Google Doc or upload a PDF or Word file. Then enter the name and email of each signer that you need on the document. Write a short subject and message and click to send. You can also add text fields, check boxes, initials boxes and other form fields that you need to recipients to complete. For many documents this will take you all of about a minute.

Your recipients are automatically notified via email that you’ve sent them a document for signature. They click on a link and are taken to the online document. They read it over and then sign. How? There are several methods that all work well. Most recipients just use their mouse to write their signature. You can also enable an option for signers to type their names to create a valid electronic signature. There’s a RightSignature iPhone App available free in the App Store so that iPhone users can sign by just using their finger on the touchscreen. Business users may sign on their BlackBerry. Even retro users who want a pen and paper solution can print out the signature page, sign it, and fax it back to RightSignature in order to execute the document.

Are these signatures valid? In this electronic age ESIGN and UETA laws have established the legal validity of electronic signatures in the US, and similar legislation has been passed in many other nations. Check out these laws to satisfy yourself that electronic signatures will work for your needs.

Your document has been signed by all parties and now it’s available for you to download as a PDF. Each signer and cc is automatically sent an email with that PDF document as an attachment. Each signed document also includes a Signature Certificate with contains signer information, an audit log and a unique identification number.

How much does this all cost? Probably less than what you are spending on copying and postage now, not to mention the waiting time you’ll avoid with digital document signatures. If you have a need to send out documents for signature and are curious if this solution will work for your business, take a 5 document free trial. No credit card is needed. Get started in just seconds. You may forget what a pen even looks like.